For many organizations, IT is split between two groups. The data center facility is provided and managed by facilities management, while the IT equipment within the facility is provisioned and managed by the IT department. This can lead to problems—and an outsourced solution can allow a business to concentrate on its strategy, rather than on “keeping the lights on.” This white paper discusses the importance of a holistic approach between a data center facility and the equipment within it.
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Many organizations are turning to managed print services (MPS) and benefitting from greater expertise, lower costs, and reduced IT burden. However, some MPS engagements are falling short in delivering the expected service quality. This white paper shows how by ensuring governance is an essential part of any MPS contract, both parties can better set appropriate expectations and increase their chances of creating an effective and successful MPS relationship.
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Most organisations are sitting on IT equipment that is not supporting the business optimally, yet the received wisdom is to sweat the assets to gain as much perceived lifetime value from them as possible. However, IT assets have inherent value which can change significantly through each asset’s lifecycle—whether this is through its hard resale value or just through its scrap value. By applying a full IT lifecycle management (ITLM) approach to the complete IT platform, a business-optimised platform can be created—one where business value overrides the embedded concept of sweating assets.
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This paper highlights the environmental impact of printing and discusses how a managed print service can support an organization's sustainability goals, while also lowering costs and driving business efficiency.
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The widespread adoption of smartphones and tablets, the growth of cloud computing, and the increased need for convenience printing means that organizations must provide employees with a secure and simple managed approach to mobile printing. Read this report and learn about the market drivers for mobile printing in the business environment and some of the best practices for building a mobile print strategy.
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Expense management in the legal sector can be complex and burdened with problems. Expense errors in claims sent to clients can not only result in time being spent in sorting out resulting issues, but can also impact the trust between the client and firm. Legal firms must ensure expenses are dealt with accurately, effectively, and in a timely manner. Download this paper for Quocirca’s recommendations for a chosen system.
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Social networks offer many opportunities for businesses to gain a closer engagement with their customers. This appears to be an unstoppable bandwagon that all organizations must leap on before they are left behind, but is it that simple? The social network landscape is packed with choices and pitfalls for the unwary, so a careful and appropriately nuanced response is required. Read more on how to best use social media.
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Printers can place a huge administrative burden on small to medium businesses (SMBs), which diverts them from their core activities. The solution is to use a managed print service (MPS), combining hardware, service, and supplies into a service based on cost-per-page. This paper discusses the printing challenges faced by SMBs and how a simple and flexible MPS can help save time and money while improving staff productivity.
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Of the 30 billion invoices sent and received in Europe every year, more than 90% are in paper format. This is not only labour intensive and error prone, but comes at both a financial and environmental cost. Such manual operations slow invoice reconciliation, leading to poor relationships with suppliers and buyers and, potentially, poor cash flow management. This paper discusses the challenges posed by inefficient manual invoice processes, the need for e-invoicing, and how an organization can focus on its core business by handing over invoice processing to a managed service provider.
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There is an increasing trend among employees toward using their personal mobile device for fulfilment of their work commitments. While this appears to bring many benefits for the employee while, on the face of it, reducing upfront costs for employers, it does introduce significant on-going costs and risks for the organisation. However, with many appealing mobile consumer devices being offered, the trend is likely to increase. Organizations need to work out suitable strategies and policies to manage this complex and hybrid situation in the best interests of both themselves and their employees.
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The administration and management of printing can be time-consuming, often relying on manual processes. Many businesses are rethinking their approach to managing the print environment, by either adopting a managed service or implementing centralized print management tools. This can ensure the high availability, reliability and manageability of printing resources, while leaving IT staff free to focus on core activities.
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Computing infrastructure today though versatile must be used wisely. Intelligent workload management (IWM) allows for efficient consumption of computing resources while ensuring business tasks are supported by all needed resources—and that this is all done securely. IWM tools support the building, management, monitoring, and securing of workloads. See how to run your cloud computing system with leading-edge technology.
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Universities and other higher education establishments have to address the need for savings across the board. One area is expenses from faculty members and other associated with faculty. The complex mix of expense types needs a flexible yet solid means of managing spend as close as possible to the point of expense that encourages the individual to participate in the process without it being seen as an imposition. Know how.
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Balancing employee requests for keeping mobile channels open, while getting the right level of work and commitment from them, should not be left to chance. All organizations need to fully understand their employees’ mobile usage and behaviors to be able to put appropriate policies in place to ensure business requirements are met while acceptable personal use is still enabled. Read this white paper to know how to do this.
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Managing mobile costs is a challenge for all organizations and becomes more complex and problematic for those organizations spanning across countries or using multiple suppliers within one country. Getting to grips with these costs in a way that does not undermine the value of mobile flexibility is paramount, and organizations need to gather sufficient detail to effectively manage and analyze their mobile costs. See how.
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Electronically stored information is a key asset to any organization, but it is often insufficiently cared for. Failure to protect data can result not only in steep fines, but also in loss of competitive advantage of the company. To ensure the safety and integrity of information, read this report on data governance examining how well European businesses understand the risks and what steps they have taken to address them.
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Old-style, one application per physical server data centers are not only nearing the end of their useful lives, but are also becoming barriers to a business’ future success. Virtualization has come to the foreground, yet it also creates headaches for data center and facilities managers. Read about aspects of creating a strategy for a flexible and effective data center aimed to carry your business forward.
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Companies must meet GRC criteria defined by internal and external policies, as failing to do so can have business and legal consequences. Although management of travel and entertainment (T&E) expenses is often seen as being of low importance for overall GRC, poorly managed T&E can lead to unforeseen issues with long-term business impact. See why using an external T&E management provider is the best way to adhere to GRC.
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The managed print services (MPS) market continues to evolve as vendors expand their service offerings beyond the office print environment. Today the business agenda is broader, and MPS must provide a route to business transformation as well as cost efficiency. Businesses thus must place their transformational goals on the agenda at the start of an MPS engagement. See what major MPS providers have to offer to your business.
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Comprehensive management and protection of information can be achieved only when both data centers and end points are controlled by managed service providers (MSPs). MSPs must change their thinking and embrace end point management, ensuring IT availability, data security, and business continuity. See how MSPs with the right tools and services are well positioned to strengthen customer relationships and grow market share.
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Technology is at a point where organizations must make decisions about where the IT platform future lies. Will existing architectures be sufficient to see a business through the next few years, or will cloud computing—built on the proven approaches of Web services and service-oriented architecture—be a better way forward? By modeling and predicting future states, organizations can make the right decisions. Find out how.
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The printing environment is now an integral part of the IT infrastructure. Organizations that use managed print services (MPSs) are seeing reduced cost and increased efficiencies. Using MPSs optimizes the way in which networked printers, copiers, and multifunction peripherals (MFPs) are managed to minimize the wastage of paper and toner. Find out how effective MPSs offer cost transparency and reliable service levels.
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With the boom in sales of smart mobile handsets, the opportunity for developing and selling mobile applications is ever more appealing. But the market is changing and evolving rapidly, with new concepts and technologies vying for attention. Discover why, in order to gain momentum, mobile applications need to have both appealing value for customers and the most appropriate, rapid, and wide-reaching routes to market.
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In February 2009, Quocirca interviewed 800 individuals across eight geographies about their views on, and usage of, enterprise performance management (EPM) tools and processes. The research was repeated in December 2009 and there was a clear improvement in understanding of EPM basics. However, much remains to be done. The overall increase in the EPM sub-indices does not mean there is room for complacency. Find out why.
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As networks, devices, and media converge, telecom companies have increasingly complex catalogs of products and services on offer to customers who are, in turn, becoming more aware that they can switch to other providers. These companies need to find ways to effectively and consistently engage with customers to optimize the entire sales experience and capitalize on competing influences rather than losing out to them.
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Managed print services (MPSs) offer organizations the opportunity to control costs, reduce the complexity of managing a heterogeneous infrastructure, and improve business processes. With many organizations striving to do more with less, MPS can cut expenses by passing control of complex printing infrastructure to the experts, and leaving the organization to focus on its core business competencies. Find out more.
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IT managers feel overwhelmed with the rising tide of security threats they have to deal with in the face of an increasing regulatory burden. But they tend to overlook one particular area of IT security—the privileged access that they grant themselves or their colleagues in order to do their jobs. Learn how to make sure your IT systems are not impacted by the inadvertent or malicious actions of privileged users.
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Digital Britain is the UK government’s strategic plan for the UK’s digital economy. While social inclusion and rights protection are major themes, the plan will also have a significant impact on businesses—encouraging the distribution and virtualization of business functions, and interconnectivity between companies, customers, suppliers, and employees. Learn how to minimize any harmful impact on your business.
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Strong authentication technologies have long been used to provide an extra layer of assurance that individuals accessing computing resources are who they say they are. However, the cost of deploying and managing such systems has made their use expensive and complex. New authentication models— and methods such as software, SMS, and BlackBerry tokens—are are taking the costs out of using strong authentication. Find out how.
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The increasing use of virtualization allowed managed hosting providers to reduce costs by sharing infrastructure between customers, creating the earliest versions of what is now known as cloud computing. Platforms managed by specialists provide higher service levels, greater ease of secure access, and more manageable costs than many companies can achieve internally. Discover more about Europe’s managed hosting market.
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IT departments rarely have the luxury of spare capacity or sufficient knowledge of all the products and technologies that the rest of the organization expects. However, IT is an integral part of most companies, and supporting diverse or specialized technologies and understanding their impact on the business is necessary. Organizations not only need third parties—they need them to be focused and cost-effective. Learn more.
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IT spending is often an issue for companies, but in difficult economic times it’s even more important to see what benefit IT can bring to the business. But IT investments are most effective when they improve business performance. Find out the degree to which organizations in the United Kingdom (UK) understand what IT is doing for their businesses, and in particular how some companies measure this and benefit from it.
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Monitoring, measuring, and reporting on the financial health of a company is a basic need that requires effective tools and processes to optimize the end result. Underpinning this is the requirement for planning capabilities, using scenario and what-if analysis with simulations and other forward-looking capabilities. The new primary research presented in this report shows that most organizations still have much to do.
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The automation of traditional paper-based processes with technology can lead to unnecessary complexity. This leads to increased costs and other challenges which can be avoided if solutions are simple and fit closely to the business task in hand.
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Server-based computing has been seen at best as a way to provide those within highly task-based environments with a controlled desktop environment. However, changes in software, hardware, security, and management systems are driving the shift toward server-based computing being suitable for a larger proportion of a company’s user base. Learn how client-side computing can be more tightly controlled yet provide flexibility.
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Network-centric operations (NCO) provide the ability to leverage information networks to generate a more dynamic and agile decision-making space. A fundamental enabler is service-orientated architecture (SOA). The use of industry-standard IT architectures helps ensure that systems can be provisioned rapidly, shared as appropriate, and give the flexibility and response times needed within such challenging environments.
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Networked printers and multifunction peripherals often require a high level of support and manual intervention. Secure remote monitoring platforms reduce device downtime by automating service alerts and meter reading, and providing proactive toner replenishment. Users benefit from improved device uptime, and manufacturers and their service partners can build proactive service relationships that can drive customer loyalty.
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Given today’s economic climate, companies are looking to create more value by reducing risk and saving costs. As companies increasingly rely on data networks encompassing an ever-growing range and number of internet protocol (IP)-enabled devices and applications, they need to more effectively administer and manage these assets—they can no longer take the management of their IP networks for granted.
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The need to share information is greater than ever, with increasingly complex company-wide processes. The movement of digital data, both within a company and across its porous boundaries, carries more and more risk as regulations for data protection and personal privacy are tightened. Discover how to stay ahead of the competition by putting the technology in place that allows you to share content widely, but safely.
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The Internet offers companies the opportunity to present a commercial image independent of size and location. With this and the Internet’s ability to extend a business’s reach, it is valuable to know precisely what various Internet service providers (ISPs) offer before buying. This includes evaluating service level and support capabilities and understanding how these vary throughout the United Kingdom (UK). Find out more.
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Unsurprisingly, research shows that the majority of companies see their future predicated on how well they can innovate. However, just throwing IT technology at issues in the hope that innovation will happen is not viable. Ideas are ephemeral and easily crushed within the wrong environment. Creating a suitable culture, allied with a well implemented idea management approach combined with strong leadership, is required.
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Outsourcing is increasingly used to reduce costs and increase value—but it has its risks. As companies look to push more of their custom software application development needs to outsourcing partners, you need to plan carefully to build stringent security requirements into contracts and create metrics to ensure those requirements are met. Find out how to increase the value and reduce the risk of outsourcing.
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The Internet has grown from mainly academic and military use into a global, integrated, and sophisticated commercial utility. Not just an “information superhighway,” it now offers voice telephony, video, and mobile communications in a converged network. Connection services have expanded, and Internet service providers (ISPs) are adding value. Explore the challenges and opportunities—and find out what lies ahead.
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Even in challenging economic times, companies still need to use technology to communicate with customers, partners, suppliers, and employees. Cutting back on spending can have a negative effect in a long downturn. You’ll have fewer options when conditions improve—and a disadvantage compared to competitors that continue to invest. Learn about 10 steps you can take to maximize use of communications, while minimizing costs.
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Businesses of all sizes must manage an increasing diversity of remote users and devices. The tasks involved range from keeping systems running to ensuring security, compliance, and more. Under this sort of pressure, IT managers and managed service providers must have flexible access to powerful tools and an ability to share the data those tools rely on. Software as a service (SaaS)-based tools can help—find out how.
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The network of devices used for information, security, and daily transactions is now ubiquitous, and everyone now relies on it even if they don’t acknowledge it. But network failure can cause widespread disruption, unhappy customers, unproductive employees, and lost business. Ensuring network availability, security, and efficiency is a job for experts who need powerful tools to carry out these tasks. Learn more.
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Small to medium businesses (SMBs) can benefit from the expansive use of IT just as much as their larger counterparts. And in many cases they have to, because of their interactions not only with remote users, but with suppliers and customers as well. To this end, an SMB’s IT infrastructure needs to be resilient and secure. To ensure end-to-end care of data assets, businesses need to adopt the right strategy. Find out how.
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The competitive nature of the financial services industry today and the changing landscape of the customer approach to investing puts an onus on suppliers to consider how well they are dealing with customers’ business transactions. In order to provide better customer service—while at the same time improving operations—these organizations must invest in a system that allows real-time visibility of the entire process.
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Businesses today are increasingly committed to Web-enabled applications as a cost-effective way of delivering critical business solutions. But as more and more businesses follow suit, it becomes increasingly apparent that better performance and availability across the Internet must be realized by the early movers in order to maintain their lead. With the deployment of advanced products and services, this can be achieved.
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Blade computing is a new computing architecture that provides a highly dense, scalable, and powerful flexible platform to support businesses’ software needs. Blade architecture was once used for simple server consolidation, but it has now become a way of managing IT assets, which provides significant business benefits. Find out how a blade system can benefit your company while optimizing your existing infrastructure.
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To keep your growing business competitive, your data center must be secure, protected against disaster, and available 24 hours a day, 7 days a week. But if managing IT is not your core competence, what are your options? A managed service provider (MSP) can help. Learn about the benefits of outsourcing data center management, and make sure your crucial business applications are always available when you need them.
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Corporate concern for the environment is no longer just an issue of compliancy. Businesses are becoming increasingly concerned about how much energy is required by their IT operations, especially by their data centers. Greening IT starts in the data center: find out how data center consolidation—and other solutions—can help you reduce energy consumption, and even increase productivity and efficiency.
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Some social networking tools, such as e-mail and instant messaging, are already used in the public sector. Emerging tools, such as blogs and wikis, can also be beneficial, allowing more efficient sharing of information, and greater input in decision-making processes. But, there are also headaches involved in managing security issues. Learn about the advantages and how to avoid the disadvantages of new collaboration tools.
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The communications landscape has never been more complex nor offered so many choices and solutions as it does today. As more employees go mobile, companies need to be able to offer better communication capabilities to their people. The convergence of technologies involved, however, can cause service provider issues and create confusion for customers. To solve these issues, several questions need to be asked.
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When it comes to data and storage management, midsize organizations often face similar issues to those of their larger counterparts. Rapid data growth, business continuity, and data archiving are just a few of the problems they must deal with. By coupling IP-based storage area network (SAN) technology with Ethernet-based SAN connectivity, however, organizations can gain higher levels of efficiency and effectiveness.
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With the increasing complexity of the data center and its dependent systems, data center automation (DCA) is becoming a necessity. To replace the costly and inefficient human aspect of managing the data center, IT departments must adopt DCA solutions. Combined with utility-based computing architectures, these solutions can provide greater dynamics in the environment and facilitate speed of response to market demands.
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When it comes to data, it’s all about location. Although more than 80 percent of enterprise data has a geographic dimension—such as stores, customers, and competitors—it’s rarely used in traditional business intelligence (BI) analysis. In order to react faster to market changes and to improve competitive advantage and operation efficiency, businesses should consider adding location intelligence tools to their BI platform.
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Wide area networks (WANs) are essential to the majority of businesses, enabling effective communications within the organization and with customers, partners, and suppliers. As more bandwidth-intensive applications are added to the mix, these networks are expected to handle the extra load—which can decrease its performance. Ensuring WAN usage is well-managed eliminates unwanted traffic and accelerates business activity.
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Small to medium businesses (SMBs) face the same challenges as large businesses when it comes to IT management—they have increasingly complex systems they rely on to drive their businesses and gain a competitive advantage. Operating and maintaining a complex IT infrastructure requires specific skills, but getting the right staff at an affordable price can be a problem. Outsourcing IT management may help to ease the strain.
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In any organization, people remain one of the largest sources of value when it comes to business processes. But providing them with tools that can be easily accessed and used has its challenges. As we move into the era of service-oriented architecture (SOA), portal and collaboration software now delivers the essential people-focused capabilities businesses need, while adding significant value to the organization.
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Effective communication uses many senses, but visual communication provides huge amounts of information, and can convey all sorts of meanings. Face to face, we can rely on visual cues; however, the amount of information transmitted via distant communication is limited by cost and complexity. And when the costs of transportation rise, broader use of remote visual communications becomes increasingly practical.
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There is a considerable need to understand how technical performance and the problems within the technical infrastructure impact the capabilities of the business itself. The majority of companies can only measure specific asset and application performance, whereas many issues within the infrastructure lie at the transport level, where packet switching can present both great opportunities and major issues.
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Information management, which includes both data and content management, is an essential element of service-oriented architecture (SOA). Taking a service-oriented approach to information data can thus help you achieve greater value from your information assets. Implementing master data management (MDM) services can provide a multiplier effect, by delivering high-value business services over and above information integration services.
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Predictions of the death of software are overstated. In reality, businesses are becoming more reliant on technology, not less. What’s changing, however, is the number of options available for managing, delivering, and paying for software applications. Many independent software vendors recognize the benefits of offering software as a service--a delivery alternative that can present long-term benefits for all parties.
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Internet protocol (IP)—used for transmitting data across networks everywhere—is now used pervasively, transmitting data to and from a multitude of devices. Arguably, IP is the most successful open standard ever, but as network communications converge under a single standard used for an increasing number of applications, we need to understand how effectively these critical assets are being managed.
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Quocirca conducted two surveys separated by twelve months that looked at the data management infrastructure of UK and Irish businesses, and how this was linked to their ability to respond to the whims of the regulators. In the year between the two surveys, a lot had changed.
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Service-oriented architecture (SOA) is a driving force for future functional use within organizations. However, these functions must be viewed as being shared services for all processes. Functional re-use will be the main means of ensuring that organizations can respond rapidly and effectively to market dynamics, and that improvements to specific functions will have the optimum impact across the whole organization.
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Low-cost hardware and a plethora of connectivity options should make it easier for employees to be more productive. However, outside the perimeter of the business location, additional controls need to be applied to ensure data security and integrity. What’s the best approach to getting the most out of mobile productivity? And how to avoid the six most common mobility pitfalls?
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In a shrinking world where individuals have more choices in almost any aspect of their lives than ever before, the inertia that once held consumers loyal to their suppliers has disappeared. Markets are fragmenting, industries are converging, and relationships are more fragile. So how do organizations build a connection and maintain an ongoing dialogue with current and future customers?
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Although service-oriented architecture (SOA) provides greater flexibility for organizations, connectivity within SOA is a major issue, and must be addressed at an early stage. The use of a bus architecture provides a high level of abstraction, and minimizes the number of adaptors required, while data transformation and intelligent data mapping help to lower time spent on retro-testing and maintenance costs.
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In the context of delivering applications as a service, the enabling software layer also needs to be delivered as a service. While there are a number of benefits to this model, there are also concerns preventing organizations from adopting it. All things considered, however, there is evidence that delivery of software as a service is a positive step to take.
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Organizations of all sizes can benefit from instant mobile access to communications. It is important that these benefits not be undermined by an overly restrictive attitude to security. The best way to minimize the risks is to take proactive steps to manage mobile security challenges. That way, organizations can continue to be secure, while taking full advantage of mobile technology.
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As businesses move away from buying applications to buying the means of facilitating business processes, a different approach to technology assets is required. Service-oriented architecture (SOA) will enable organizations to run business from a process point of view. Tooling must therefore allow existing investments to be used within the SOA environment, enabling business processes to be easily and effectively modeled.
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There is a common perception that supply chain automation has created an environment in which transactions move quickly and efficiently in industries such as the retail supply chain and high-tech manufacturing. However, this perception is challenged by a recent research study, based on interviews with 400 management representatives of medium to large organizations in the USA, UK, Germany, and France.
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A recent report by the European Commission noted that Europe is not investing in productivity-enhancing information technology and communications (ITC) as much as the US. The report also claimed that the situation is still worse for small to medium businesses (SMBs). Comparing the data from two recent Quocirca studies underlines the problem, and shows the price European SMBs are paying.
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Most organizations have already taken steps to extend IT access to employees in remote locations. The questions is, should they continue to extend this process—and how? Mobile technology benefits are often difficult to measure, but the costs of hardware, software, and services are often of such a magnitude that the benefits need to be tangible to justify the cost.
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Technology decision-making in larger organizations is about making existing IT platforms as efficient as possible. However, there are weaknesses in the day-to-day operation of such environments, particularly in storage and information management. Positioning information lifecycle management (ILM) in the context of infrastructure management provides an understanding of where we are today—and of how much further there is to go.
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When companies extend their IT operations to mobile employees, valuable data and devices are taken out of the protected perimeter of the office, and placed in the briefcases of users. Business processes may run more efficiently, and there may be more flexibility in working practices, but this is of little benefit if attitudes to IT use are complacent or irresponsible.
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In the UK, government IT has a poor track record. Too much money is wasted on complex projects which fail to deliver the anticipated benefits. However, it is possible to deliver IT projects successfully in the public sector if sensible business and technology strategies are combined within strong project management frameworks to promote a spirit of mutual understanding and respect.
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Across the public sector, cost savings will be decisive when considering an investment in blade computing. The decision can be made on a fairly straightforward cost basis—does the investment pay back? But blade computing also offers advantages in terms of the ability to respond to business needs, which should make it a core part of public sector IT strategy.
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E-mail is more important to companies than ever, since sensitive information is e-mailed both inside and outside the organization. However, growth in overall e-mail volume, driven by more sophisticated spamming attacks, as well the need to ensure content is suitable for purpose, means that we now must reconsider how we view e-mail management within the organization.
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We are now seeing a high level of uptake of grid computing, with pilots resulting in implementations. However, these implementations are based on advanced clustering of single applications—and large-scale grid implementations covering an enterprise’s total IT infrastructure are still rare. The key to mainstream adoption may lie in a better understanding of the business value of grid computing.
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Utilities have always held information about their assets, but traditionally this has been held in different parts of the business and not integrated into single coherent systems. Good asset management is increasingly about being able to feed information from business processes across the company into an asset management system, and using information from that system for financial and operational improvement.
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Remote working is not new, but increasing dependence on instant IT access has led to increasing demands for mobile data services. Certainly, these services can be complex, and it is valuable to be insulated from the effects of rapid change. But ultimately, mobile access should be considered as just one aspect of IT usage, rather than as a separate entity.
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Many technology sales cycles get bogged down in the IT department. But while it is unlikely that a sale will get anywhere without IT management buy-in, IT approval is no guarantee of success. Getting a “yes” requires accessing and influencing other decision-makers, especially in the finance department. And along the way, there are plenty of others who can say “no.”
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Organizations wanting to create a more flexible, responsive environment to support their business processes must consider removing the process dependencies from the underlying hardware and software infrastructure. This can only be done through suitable intermediary technologies such as a service-oriented architecture that uses application servers with integrated middleware providing solid support for existing application integration and future business process requirements.
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