With consumer broadband and wireless internet offerings increasing in bandwidth, quality VoIP (Voice over IP) service is becoming more common and can be a cost-effective alternative to traditional voice telephony. Benefits such as better sound quality even over long distances are also driving a greater interest in VoIP. But changing to a new technology has its challenges, and ultimately, the choice of whether or not to use a VoIP solution is a business decision. This white paper addresses issues to consider when contemplating implementing a VoIP solution.
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Voice over Internet Protocol (VoIP) phone systems are growing in popularity among businesses of all sizes. Both Hosted VoIP and VoIP PBX (Private Branch Exchange) systems are available, with differing advantages and disadvantages related to bandwidth, cost, customization, and life expectancy. This white paper compares the advantages and disadvantages of hosted VoIP versus VoIP PBX systems and gives advice for businesses in the process of making a VoIP purchasing decision.
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PBX phone systems (private branch exchange) have many advantages for businesses of any size. In a hosted setup, the customer just signs up for a service, rather than buying and maintaining expensive hardware. In addition to basic phone features, PBX phone systems offer other features such as customized abbreviated dialing, direct inward system access, follow-me calling, and shared message boxes. This guide gives a brief overview to the points to consider when purchasing a PBX phone system.
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This paper highlights the environmental impact of printing and discusses how a managed print service can support an organization's sustainability goals, while also lowering costs and driving business efficiency.
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Cloud services will be a leading driver of productivity for manufacturers over the next decade. Businesses focused on reducing costs and improving the quality of manufacturing solutions will increasingly turn to the cloud for SaaS solutions. Read this white paper by president and CEO of inKumo, Inc., and find out how this new era of technology will dramatically improve productivity and cost savings in the industry.
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The widespread adoption of smartphones and tablets, the growth of cloud computing, and the increased need for convenience printing means that organizations must provide employees with a secure and simple managed approach to mobile printing. Read this report and learn about the market drivers for mobile printing in the business environment and some of the best practices for building a mobile print strategy.
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Retailers today need to acquire ability to quickly adapt to changing market conditions or customer trends. They also need to plan for the future. One technology that can assist retailers is wireless. Wireless technology can be used not only to address business problems such as quick price changes, but can also help retailers make internal operations more efficient. They need a comprehensive wireless strategy that supports all aspects of the retail organization, from store operations, to warehouse or distribution centers, to corporate offices. Download this white paper to learn more.
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Printers can place a huge administrative burden on small to medium businesses (SMBs), which diverts them from their core activities. The solution is to use a managed print service (MPS), combining hardware, service, and supplies into a service based on cost-per-page. This paper discusses the printing challenges faced by SMBs and how a simple and flexible MPS can help save time and money while improving staff productivity.
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The Proximity Hotel in Greensboro, North Carolina, is the first hotel in the US to receive Leadership in Energy and Environmental Design (LEED) certification at the platinum level from the U.S. Green Building Council. Combining luxury with energy efficiency and environmental sustainability, the hotel places the highest priority on guest comfort. The owner's goal is a sustainable, energy-efficient hotel that never compromises guest comfort. Learn more now.
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Promoting band image, improving overall business performance, and keeping customers happy is a main concern of many businesses. This paper demonstrates how the Extended Enterprise platform can help specific verticals to promote and sell their products to external audiences. Know the value of the Extended Enterprise solution in financial services, insurance, government, retail, manufacturing, healthcare, and associations.
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The administration and management of printing can be time-consuming, often relying on manual processes. Many businesses are rethinking their approach to managing the print environment, by either adopting a managed service or implementing centralized print management tools. This can ensure the high availability, reliability and manageability of printing resources, while leaving IT staff free to focus on core activities.
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Companies must meet GRC criteria defined by internal and external policies, as failing to do so can have business and legal consequences. Although management of travel and entertainment (T&E) expenses is often seen as being of low importance for overall GRC, poorly managed T&E can lead to unforeseen issues with long-term business impact. See why using an external T&E management provider is the best way to adhere to GRC.
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The managed print services (MPS) market continues to evolve as vendors expand their service offerings beyond the office print environment. Today the business agenda is broader, and MPS must provide a route to business transformation as well as cost efficiency. Businesses thus must place their transformational goals on the agenda at the start of an MPS engagement. See what major MPS providers have to offer to your business.
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IT is feeling the pressure to allow users to access sensitive corporate data via their personal mobile phones. Employees want the flexibility to use applications such as enterprise resource planning (ERP), customer relationship management (CRM), e-mail and instant messaging not only from within the workplace, but at any time from any device. Yet, with network security and customer privacy at stake, IT has been slow to bow.
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Business intelligence (BI) is no longer just for back-office analysts. More people are using BI in their daily tasks than ever before. This white paper explains how job scheduling makes data warehousing—the key component in modern BI—more efficient, relevant, and accurate. It also outlines how one company used job scheduling to unify its data warehousing chores, free up IT resources, and increase its BI effectiveness.
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The printing environment is now an integral part of the IT infrastructure. Organizations that use managed print services (MPSs) are seeing reduced cost and increased efficiencies. Using MPSs optimizes the way in which networked printers, copiers, and multifunction peripherals (MFPs) are managed to minimize the wastage of paper and toner. Find out how effective MPSs offer cost transparency and reliable service levels.
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In February 2009, Quocirca interviewed 800 individuals across eight geographies about their views on, and usage of, enterprise performance management (EPM) tools and processes. The research was repeated in December 2009 and there was a clear improvement in understanding of EPM basics. However, much remains to be done. The overall increase in the EPM sub-indices does not mean there is room for complacency. Find out why.
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Managed print services (MPSs) offer organizations the opportunity to control costs, reduce the complexity of managing a heterogeneous infrastructure, and improve business processes. With many organizations striving to do more with less, MPS can cut expenses by passing control of complex printing infrastructure to the experts, and leaving the organization to focus on its core business competencies. Find out more.
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After struggling with manual and often duplicate data entry, paper-intensive processes, and a lack of visibility into financial data, Knoxville, Tennessee (US)-based Faith Promise Church needed a new accounting system that would scale as the church organization grew. Find out how Faith Promise selected a solution that provided much-needed process automation, as well as greater insight into financial operations.
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Because e-mail is a source of vital information, users are reluctant to delete old messages. To get around typical storage limits imposed by IT administrators, they often rely on Microsoft Outlook PST files that are stored on individual work stations instead of on a central server—a solution that carries serious risks. Find out what those risks are, and learn about e-mail archiving solutions that can help you avoid them.
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Many companies have begun to appreciate the value of their information assets and have taken a strategic view of information management, including the interoperability of their intranets. A core functionality of any intranet—especially with a large number of Microsoft Office documents—is search. Find out more about the issues surrounding search, to find out whether SharePoint or another search application is best for you.
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Regardless of size or purpose, business processes within a company rely heavily on the dependability of assets for successful operations. Enterprise asset management (EAM) solutions can help companies monitor their assets, including a feature that allows documents to be attached to a work order. But printing the work order and its attachments is not always so simple. Learn how automated work order software can help.
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IT departments rarely have the luxury of spare capacity or sufficient knowledge of all the products and technologies that the rest of the organization expects. However, IT is an integral part of most companies, and supporting diverse or specialized technologies and understanding their impact on the business is necessary. Organizations not only need third parties—they need them to be focused and cost-effective. Learn more.
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“Computer rage” is inevitable and costs millions of dollars annually in lost payroll and productivity. Reducing computer rage means investing in employee education and software customization. Increased knowledge and improved software usability eases employee frustration when systems don’t behave as expected. Confident employees can solve issues quickly without disrupting the rest of the workplace, saving time and money.
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Many small to medium businesses (SMBs) do not have experience with software as a service (SaaS), but are looking to adopt SaaS solutions soon. According to studies, 2009 will be the tipping point, with a majority of companies aiming to adopt SaaS this year. But these companies must be cautious, as the old rules for on-premise software analysis and purchase don’t apply. Discover the new rigorous criteria you should use.
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Data quality has always been an important issue for companies, and today it’s even more so. But are you up-to-date on current industry problems concerning data quality? Do you know how to address quality problems with customer, product, and other types of corporate data? Discover how data cleansing tools help improve data constancy and accuracy, and find out why you need an enterprise-wide approach to data management.
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It’s still a must-have to manage faxes and e-mail across your trading partners. You need a simple way to automate these transactions into a single system, speed up cash cycle times, reduce errors—and save time. Learn about the value-added network (VAN) from Inovis, and discover how it can help you convert inbound e-mail and fax transactions and convert outbound transactions to fax, with transaction visibility.
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Unplanned e-mail outages or even routine maintenance can cause huge disruption, not only to your business, but also to your customers and partners. What issues do organizations face regarding e-mail outages? Learn about the different e-mail continuity solutions available and how a hosted e-mail continuity service can provide a cost-effective, high-availability e-mail solution with minimal deployment efforts required.
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Of the many industries that are attempting to go paperless, the insurance industry has been on the leading edge of a completely digital environment. For companies in insurance industries, as well as other types of organizations looking to digitize their offices, there are a number of implications. Learn about the realities of a paperless office environment, and how your company can take steps to become paperless.
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Compliance is often treated as a necessary evil that creates costs, disruption, and complexity. But these pains often result from dealing with compliance in a clumsy way due to a lack of resources and the absence of a compliance strategy. There’s a better way: using standards-based data management solutions that integrate with existing infrastructure and leverage automation to embed compliance at all levels. Find out how.
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Monitoring, measuring, and reporting on the financial health of a company is a basic need that requires effective tools and processes to optimize the end result. Underpinning this is the requirement for planning capabilities, using scenario and what-if analysis with simulations and other forward-looking capabilities. The new primary research presented in this report shows that most organizations still have much to do.
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Networked printers and multifunction peripherals often require a high level of support and manual intervention. Secure remote monitoring platforms reduce device downtime by automating service alerts and meter reading, and providing proactive toner replenishment. Users benefit from improved device uptime, and manufacturers and their service partners can build proactive service relationships that can drive customer loyalty.
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E-mail is a prime communication channel for business, so e-mail security has a high priority. But as budgets tighten, it’s more difficult to keep up with new threats to e-mail security. Sustaining and enhancing security while optimizing your budget can be done with a cost-effective solution that optimizes your existing investments in technology, people, and processes. Find out what a network appliance can do for you.
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A new, connected way of working is breaking down the old, functional silos of activity that kept workers isolated in their desktop cubicles. Rippling across the modern, web-enabled workplace, it links people wherever they work and collaborate—in workplaces, virtual spaces, meeting rooms, and mobile devices. Learn how on-demand applications can combine to create productive, adaptable information sharing and workflow.
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The need to share information is greater than ever, with increasingly complex company-wide processes. The movement of digital data, both within a company and across its porous boundaries, carries more and more risk as regulations for data protection and personal privacy are tightened. Discover how to stay ahead of the competition by putting the technology in place that allows you to share content widely, but safely.
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To address the needs of customers as well as emerging workplace trends, Microsoft focused the design of Microsoft Office Professional Plus 2007 around four key goals. They are: working more efficiently with better results, collaborating with others across boundaries, making better use of information, and streamlining processes and controlling content. These goals correspond to long-term investment areas that Microsoft began with Microsoft Office 2003 and continues to focus on today.
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Today’s data transmission departments are battling for budget and relevance. Moving files and ensuring delivery is getting tougher every day. To successfully deliver data to an increasing number of target platforms and meet rising customer expectations, leading companies are adopting service-oriented architectures (SOAs) and upgrading their file transfer departments into data transmission services. Find out more.
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This white paper presents the results of a commissioned study conducted by Forrester Consulting on behalf of Microsoft Corporation to help IT organizations considering adopting the 2007 Microsoft® Office system anticipate the impact of the new Microsoft Office Fluent™ user interface on their end users. The results are based on an online survey of 749 IT decision makers from companies piloting or deploying the 2007 Office system.
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Take an in-depth look at Microsoft® Exchange Server 2007. This comprehensive guide includes a detailed overview of the Exchange Server architecture, and discusses new features and capabilities for tightening security, improving regulatory compliance, maximizing availability, and boosting productivity. It also provides tips for installing and upgrading Exchange Server deployments, and for simplifying server administration.
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Limited office space at the National Aquarium in Baltimore required staff to share computers, resulting in several security risks and inefficiencies. For more efficient and secure computer sharing, enhanced data security, and reduced support time, the Aquarium moved all users to Windows Vista. Learn how the move has reduced login time from 15 minutes to 5 seconds, provided faster access to information, and more.
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Litigators and regulators are aware of the importance of e-mail, often making it the first target and most significant of discovery efforts. Typically, discovery costs make up at least 50 percent of litigation costs, and most discovery efforts and costs relate to e-mail and e-discovery. Learn why many current e-mail archiving policies don’t work, and what you should be doing to improve your company’s records management.
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In spite of the evidence that paper-based office processes are slower, more expensive, and far worse for the environment than digital processes, US workers are now generating over twice the volume of paper they were in 1975. But striving for a paperless office isn’t impossible. Learn about three factors that contribute to paper reliance, and how to address these challenges in your company’s paperless initiative.
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Analysts estimate that 80 percent of a company’s intellectual property is in its e-mail. Finding this information when it’s needed can be a major source of frustration for employees—one that can consume hours per week and megabytes of storage. But clearly these documents must be retained, not deleted. Learn about a searchable archiving solution that protects companies from liabilities as well as increasing storage costs.
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Founded in 1936, Berkheimer Outsourcing is the largest independent local tax administrator in Pennsylvania (US). Each day, critical information must be quickly and accurately captured from more than 150,000 documents. A time-consuming paper shuffle, including tedious manual data entry, had to be replaced with an automated solution. Find out how Berkheimer virtually eliminated the need for data entry.
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Indiana, US-based Old National Bancorp owns multiple financial services operations and offers a range of services. With over 3,000 employees, the bank needed a comprehensive policy-based e-mail retention plan to address compliance, legal discovery, and the exponential growth of message stores. Learn how an e-mail retention solution helped the bank meet compliance, scalability, and information life cycle management needs.
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Enterprise e-mail solutions are vital to successfully doing business. However, they’re also increasingly expensive and complex, and e-mail servers are regularly subject to malicious attacks and other issues. Successful risk management begins by creating a policy for the entire messaging infrastructure. Learn how to build on that foundation to mitigate risk, so your organization is free to focus on growth and innovation.
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Organizations are relying more and more on customer information to drive business processes. You probably spend a lot of time trying to make sure you get the right information to the right people at the right time—but is your data capture process as efficient as it could be? Learn about the issues surrounding data capture and data processing, and about a solution designed to help you address specific processing problems.
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Research shows that up to 90 percent of e-mail received by companies is spam. In the beginning, spam was mainly text-based, but over the past few years, spammers are increasingly using embedded images and attaching common file types, such as mp3s, to gain access to mailboxes. Learn more about the types of spam out there, focusing on NDR, or non-delivery report spam—and how you can block it.
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What do you do with a growing number of customers and not enough office space for workers? Health eConnex, a health care claims-processing service, found the solution in optical character recognition (OCR) for AnyDoc Software’s remote verification feature. Now employees telework, processing 75,000 claims a day with 99.5 percent accuracy. Learn how the solution helped make manual data entry a thing of the past.
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LeasePlan Norway, a large automobile fleet management company, needed an alternative to manual entry of incoming invoice data, while still maintaining complete accuracy. The company implemented AnyDocINVOICE for invoice data capture, because of its ease- of- use and ability to capture data without templates. Find out about all the other functionalities that prompted the company to install the solution in its Swedish office.
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With the increasing complexity of the data center and its dependent systems, data center automation (DCA) is becoming a necessity. To replace the costly and inefficient human aspect of managing the data center, IT departments must adopt DCA solutions. Combined with utility-based computing architectures, these solutions can provide greater dynamics in the environment and facilitate speed of response to market demands.
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Creating a give-and-take relationship with a software vendor will help you get the most from any application. If your organization does not use a request for proposal (RFP) tool, use this checklist to help you with your software selection process. Make this solution-provider checklist work for you: your best-fit vendor and the software tailored to your business needs are easier to find than you think.
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Until 2004, German agricultural machinery manufacturer RAUCH created its technical publications in-house, relying on a service provider to create and translate operation manuals. The problem: this was a massive, time-consuming effort requiring extensive communication between all parties. Clearly, RAUCH needed to change its approach. The solution: incorporating Arbortext IsoDraw into its technical publications workflow.
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Color printing used to be reserved for only the most important documents, where the high cost was justifiable. As printing technologies have advanced, however, color printing has been added to the everyday office environment. Today, the demand for color printing is growing as more and more organizations discover that they can print in color as easily, quickly, and inexpensively as in black and white.
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Joshen Paper & Packaging needed to update its enterprise resource planning (ERP) distribution system. Joshen partnered with Vormittag Associates Inc. (VAI) and found a solution that consolidates its financial reporting and provides its sales team with real-time inventory information access. The result: faster inventory turnaround and order fulfillment—and to date, about 100 new clients in its customer base.
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Are you moving to call-center multisourcing to save money? Did you know that many multisourced agents use varied and unreliable systems? This leads to unavailable agents and, consequently, long waits for your customers. Are all call centers like this? No. Call centers using a common hosted platform share tools and unify agent management, resulting in answered calls and positive customer experiences
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Registry cleanup is inarguably an integral component of PC maintenance. However, many PC users may be wasting time and effort cleaning their registries more often than necessary, depending on the age of their computers, as well as how often software and other utilities are installed. In order to save time and get the most out of your PC, there are a number of myths about registry cleanup you ought to dispel.
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Portable document format (PDF) files are used by businesses worldwide to streamline business processes and secure archives. In order to comply with ever-changing government rules and regulations, many companies have come to rely on the security and ease of use that PDF formats provide. With Print2PDF 7.0 Server Edition, documents are easily converted into secure, industry-standard PDF files that can be viewed by anyone.
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Small to medium businesses (SMBs) often face the same challenges as large businesses—just on a smaller scale. One such challenge is finding a business solution that manages expansion and addresses complex reporting and compliance issues. Many SMBs are now adopting enterprise performance management (EPM) solutions—complete with tools to help them meet the current and future needs of their growing business.
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Today, companies are looking to improve work processes, comply with legislation, and increase productivity—and they’re implementing electronic document management systems (EDMS) to help them effectively manage their information. By deploying EDMS—which are capable of capturing, storing, and retrieving records, files, and folders—these companies are achieving unprecedented levels of control, efficiency, and automation.
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In the $1.8 billion market of document management services, only 10 percent is billed by dealers. So how can they increase their share of the managed print services trend? The dealer’s path to advantage lies in its service and supply organization. To make this transition, the dealer needs a tool that gathers knowledge of the client’s fleet and identifies where printing dollars can be saved.
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How do companies address the out-of-control costs associated with network printing? Many look to control them by outsourcing their managed printer services. The transition from basic dealer services to a holistic approach—where the dealer manages the print services for the entire organization—has its challenges. With printer fleet management tools, companies gain a competitive advantage and save on printing costs.
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Traditional business intelligence (BI) solutions are becoming a thing of the past. Companies today are moving toward business solutions that can help maintain a competitive edge while empowering business executives across the enterprise. Operational BI is an approach that incorporates traditional BI best practices with the benefits of real-time information flow, resulting in more user-directed initiatives.
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All organizations require the ability to create portable document format (PDF) files to maintain the interoperability, authenticity, and security of confidential information—while ensuring that the right person has access to this information. However, if your employees do not have an easy and intuitive way to do this, your organization may be at risk of violating compliance requirements.
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While it’s great to find ways to keep up with mountains of e-mail, organizations must remember that e-mail is not a lightweight communication tool anymore. For people and organizations swamped by critical information, throwing messages away is just not an answer. Increasingly, knowledge workers are turning to searching to manage the volume and value of information sitting in their in-boxes.
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Intelligent word recognition (IWR) provides a competitive advantage for operations that rely on the conversion of paperwork into computer-usable form, such as data entry departments of big government agencies and large financial institutions. In fact, IWR can automate data entry at a cost so low that it enables users of the technology to successfully compete against offshore service bureaus.
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E-mail is more important to companies than ever, since sensitive information is e-mailed both inside and outside the organization. However, growth in overall e-mail volume, driven by more sophisticated spamming attacks, as well the need to ensure content is suitable for purpose, means that we now must reconsider how we view e-mail management within the organization.
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