If you receive errors when attempting to view this white paper, please install the latest version of
Adobe Reader.
"
iEmployee is a division of Asure Software. Asure’s suite includes products to optimize workforce HRIS,
time and attendance, and meeting and event management."
Source : iEmployee
How DaimlerChrysler Gained 30 Percent in Productivity with a Time and Attendance Solution
Time and Attendance is also known as :
Attendance Software,
Attendance System,
Attendance Systems,
Attendance Time Tracking Software,
Attendance Tracking,
Attendance Tracking Software,
Automated Attendance,
Attendance Tracking System,
Automated Time Attendance and Production,
Automated Time Attendance and Production System,
Based Time and Attendance Software,
Employee Attendance Software,
Employee Attendance System,
Employee Sheet Software Time,
Employee Time Attendance,
Employee Time Management,
Employee Time Management Software,
Employee Time Software,
Employee Time Tracking Software,
Time & Attendance,
Time & Attendance Reporting,
Time & Attendance Software,
Time & Attendance Solutions,
Time & Attendance System,
Time & Attendance Systems,
Time & Attendance Tracking.
DaimlerChrysler Research &
Technology North America Inc. is
a subsidiary of DaimlerChrysler
AG. They are located in Palo Alto, CA. But
maintain several other locations in the West
and Mid-West. The Palo Alto division’s
workforce is comprised of mainly “white
collar” workers that include scientists and
engineers. The company’s main focus is to
research and develop new technologies for
the next generation of automobiles. Some
of the new developments include enhanced
safety features, GPS systems, Infotainment
items, Internet and video
capabilities.
THE CHALLENGE
“We needed a simple automated time
& attendance solution to seamlessly
integrate with our current business
applications and eliminate payroll
inaccuracies.”
Jessica Mansfield H.R.
Manager
The Palo Alto facility, which is
the collection point for all employee time
sheets, had been using a manual time and
attendance system. Jessica Mansfield, H.R.
manager who has the added duty of weekly
payroll processing, found this process to be
time-consuming, slow and tedious. In
addition to collecting paper time sheets at
her plant, she has the daunting task of
collecting them from the Portland, Los
Angeles, San Francisco, and Michigan
offices.
The manual time collection
process began each week with employees
filling out the timesheets on his/her
computer and printing the form out. The
employee then was responsible for having
his/her manager review and sign the
timesheet. The employee’s last step
required them to take the approved
timesheet and submit it to Jessica. Once
collected, Jessica then had to manually
enter all the information into an Excel
spreadsheet on her computer and again into
the payroll system (Ceridian). Additionally,
Jessica had the time consuming and painstaking
task of calculating California’s complex overtime rules. The potential for
error is greatly increased when using this
method and the amount of time dedicated
each week to this process had a detrimental
affect on both Jessica’s and the employees’
productivity.
According to Jessica, “our time
and attendance system was outdated and
time consuming. In addition to that, there
was little time to devote attention to real
“value added” tasks. We desperately
needed to find an automated integrated
solution that was easy for our employees to
use and easier for me to manage. In
addition, we were looking for a system that
could be implemented with no additional
software or hardware purchases. Our
challenge was simply to find a cost effective
way of maximizing payroll-processing
time while streamlining administrative
tasks. Luckily we found a provider to
accomplish this goal”
After reviewing several vendors,
DCRTNA chose iEmployee, anApplication
Service Provider (ASP) , as the best solution
for their needs. The definition of an ASP is a
third party entity that manages and
distributes services & solutions to
customers across a wide area network from
a central data center. iEmployee is a leading
provider of 100% web-hosted and
maintained Time & Attendance and
HR/Benefit solutions.
THE SOLUTION
“The beauty of iEmployee’s time &
attendance solution is that employees
can log on to the system with just an
Internet connection and a browser.”
Jessica Mansfield H.R.
Manager
The Time & Attendance solution
was easy to access for all employees in all
locations- the only thing needed was a
computer and an internet connection.
Furthermore, the solution required no
additional software or hardware purchases
and easily integrated with their payroll
provider, Ceridian. The solution was also
extremely easy for employees to use and
manage due to the single application architecture, which combines multiple
functions (time & attendance and HR) into
one application. By leveraging this ondemand
technology, DCRTNA can now
focus more on their mission, to research and
develop new technologies for automobiles.
The on-demand flexible solution has
allowed DCRTNA to reduce costs, while
improving efficiency and productivity by
getting rid of all the paper! Jessica now has
full control of all payroll functions, in
addition to the HR self-service functions, at
a fraction of the cost of new hardware and
software based systems. Cost studies have
shown that a fully automated solution, such
as iEmployee, saves 80% on costs
compared with paper of traditional software
solutions.
According to Jessica, “the beauty
of the on-demand time & attendance
solution is that employees can log on to the
system with just an Internet connection and
a browser. They fill out their timesheets
100% online with no “in-house” servers
and submit them to their manager for
approval. The manager receives email
notification and then approves the time card
and forwards it to me. Once all the
timesheets are received, I can submit them
to Ceridian with a click of the mouse and
I’m done processing the payroll. It’s that
easy and quick, no more Excel spreadsheets
or manual entries . Fur thermore,
iEmployee’s system is set -up to
automatically calculate overtime rules.
This is an enormous plus, since I no longer
need to take the time to calculate the
complex CA overtime rules! Record
retention and maintenance are also no
longer bothersome.”
Implementation of the time &
attendance solution went smoothly
throughout all 5-plant locations and
employees whole-heartedly embraced the
change. “By choosing this solution as our
time & attendance system, we have
removed the major obstacle of collecting
and accurately processing the weekly
payroll; which would have continued to
slow us down immeasurably!” added
Jessica.
After reviewing several vendors,
DCRTNA chose iEmployee, anApplication Service Provider (ASP) , as the best solution
for their needs. The definition of an ASP is a
third party entity that manages and
distributes services & solutions to
customers across a wide area network from a central data center. iEmployee is a leading
provider of 100% web-hosted and
maintained Time & Attendance and
HR/Benefit solutions.
THE RESULTS
“Since implementing iEmployee’s
Time and Attendance solution, we
have seen a 30% increase in
productivity...”
Jessica Mansfield H.R.
Manager
“Since implementation, we have
seen a 25% to 30% increase in productivity.
This result has been largely due to
eliminating the need for a paper timesheet
system. Simply put, getting rid of the paper
has saved both time and money. By
streamlining all associated administrative
duties, we have seen a major reduction in
inaccuracies and we have seen a significant
decrease in the amount of time that it takes
to collect and process employee time cards.
All of which, have added to cost savings,”
said Jessica.
The on-demand solution allows
not only DCRTNA management but also
the employees’ greater control over
monitoring and managing employee time
including overtime and time off. This in
itself is a tremendous time saving feature. In
addition, this product offers various reports
for monitoring and tracking purposes
including online record keeping that can be
accessed by management and employees
anywhere, 24/7. Another benefit to this
online solution, is that it will allow for the
indefinite archival of records, all in a secure
environment.
Jessica added, “Management and
employees alike are now able to easily use
an efficient way of capturing, approving
and communicating employee time and
attendance; thus, speeding up the payroll
process with fewer problems and errors.”
DCRTNA has al so real ized that
maintenance of the new system is relatively
effortless; offering an easy method to
update employee records and allowing the
employees to manage their time and
attendance with little or no supervision. In just a short time span, employees and
managers have seen a significant
improvement in controlling employee time
and attendance as well as improvements in
the reduction of both payroll processing
time and payroll errors. Both iEmployee
and DaimlerChrysler Research &
Technology North American Inc look
forward to continuing their success into the
future.
www.iemployee.com